FundSvcs Community

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

Thanks, John. I suppose it is more the will to do something vs whether it is possible. Those that could have that conversation aren't willing to do so at this time, but I'm encouraging it moving forward.

On the point of proof of payment. I've seen that mentioned when searching the archives, but I've never been clear on what all could constitute a proof of payment. Do we need to see credit card statements showing the charge? What else works? I have the receipts from everything being claimed at this time, though not all are signed by the Board member.

I'm glad to have misunderstood the QPQ issue (as will the colleague I've been discussing this with).

Best,

Keith

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

Thanks, John. I suppose it is more the will to do something vs whether it is possible. Those that could have that conversation aren't willing to do so at this time, but I'm encouraging it moving forward.

On the point of proof of payment. I've seen that mentioned when searching the archives, but I've never been clear on what all could constitute a proof of payment. Do we need to see credit card statements showing the charge? What else works? I have the receipts from everything being claimed at this time, though not all are signed by the Board member.

I'm glad to have misunderstood the QPQ issue (as will the colleague I've been discussing this with).

Best,

Keith

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

Thanks, John. I suppose it is more the will to do something vs whether it is possible. Those that could have that conversation aren't willing to do so at this time, but I'm encouraging it moving forward.

On the point of proof of payment. I've seen that mentioned when searching the archives, but I've never been clear on what all could constitute a proof of payment. Do we need to see credit card statements showing the charge? What else works? I have the receipts from everything being claimed at this time, though not all are signed by the Board member.

I'm glad to have misunderstood the QPQ issue (as will the colleague I've been discussing this with).

Best,

Keith

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

Thanks, John. I was hoping things would be as simple as that. I won't be including any values for this receipt. 

I appreciate that you follow up on these threads when something related comes to mind, and that these questions are things that you continue to think about after your replies (which are always lightning fast). It shows you care a great deal about the success and understanding of everyone in this community.

Best,

Keith

Thanks, John. I suppose it is more the will to do something vs whether it is possible. Those that could have that conversation aren't willing to do so at this time, but I'm encouraging it moving forward.

On the point of proof of payment. I've seen that mentioned when searching the archives, but I've never been clear on what all could constitute a proof of payment. Do we need to see credit card statements showing the charge? What else works? I have the receipts from everything being claimed at this time, though not all are signed by the Board member.

I'm glad to have misunderstood the QPQ issue (as will the colleague I've been discussing this with).

Best,

Keith

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

I have encountered a similar situation where a board member covered his travel expenses for meeting that my organization would normally have covered. Instead he would like to recognize these expenses as a gift in-kind and has asked for a receipt. 

I'd appreciate it anyone could share the language I should use on this receipt. Is this similar to a gift of stock where I could say expenses related to traveling to Chicago for  board meeting, which we have valued for internal purposes as $671.31? 

Thank you,

Stephanie 

Thanks, John. I was hoping things would be as simple as that. I won't be including any values for this receipt. 

I appreciate that you follow up on these threads when something related comes to mind, and that these questions are things that you continue to think about after your replies (which are always lightning fast). It shows you care a great deal about the success and understanding of everyone in this community.

Best,

Keith

Thanks, John. I suppose it is more the will to do something vs whether it is possible. Those that could have that conversation aren't willing to do so at this time, but I'm encouraging it moving forward.

On the point of proof of payment. I've seen that mentioned when searching the archives, but I've never been clear on what all could constitute a proof of payment. Do we need to see credit card statements showing the charge? What else works? I have the receipts from everything being claimed at this time, though not all are signed by the Board member.

I'm glad to have misunderstood the QPQ issue (as will the colleague I've been discussing this with).

Best,

Keith

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

I have encountered a similar situation where a board member covered his travel expenses for meeting that my organization would normally have covered. Instead he would like to recognize these expenses as a gift in-kind and has asked for a receipt. 

I'd appreciate it anyone could share the language I should use on this receipt. Is this similar to a gift of stock where I could say expenses related to traveling to Chicago for  board meeting, which we have valued for internal purposes as $671.31? 

Thank you,

Stephanie 

Thanks, John. I was hoping things would be as simple as that. I won't be including any values for this receipt. 

I appreciate that you follow up on these threads when something related comes to mind, and that these questions are things that you continue to think about after your replies (which are always lightning fast). It shows you care a great deal about the success and understanding of everyone in this community.

Best,

Keith

Thanks, John. I suppose it is more the will to do something vs whether it is possible. Those that could have that conversation aren't willing to do so at this time, but I'm encouraging it moving forward.

On the point of proof of payment. I've seen that mentioned when searching the archives, but I've never been clear on what all could constitute a proof of payment. Do we need to see credit card statements showing the charge? What else works? I have the receipts from everything being claimed at this time, though not all are signed by the Board member.

I'm glad to have misunderstood the QPQ issue (as will the colleague I've been discussing this with).

Best,

Keith

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett

I have encountered a similar situation where a board member covered his travel expenses for meeting that my organization would normally have covered. Instead he would like to recognize these expenses as a gift in-kind and has asked for a receipt. 

I'd appreciate it anyone could share the language I should use on this receipt. Is this similar to a gift of stock where I could say expenses related to traveling to Chicago for  board meeting, which we have valued for internal purposes as $671.31? 

Thank you,

Stephanie 

Thanks, John. I was hoping things would be as simple as that. I won't be including any values for this receipt. 

I appreciate that you follow up on these threads when something related comes to mind, and that these questions are things that you continue to think about after your replies (which are always lightning fast). It shows you care a great deal about the success and understanding of everyone in this community.

Best,

Keith

Thanks, John. I suppose it is more the will to do something vs whether it is possible. Those that could have that conversation aren't willing to do so at this time, but I'm encouraging it moving forward.

On the point of proof of payment. I've seen that mentioned when searching the archives, but I've never been clear on what all could constitute a proof of payment. Do we need to see credit card statements showing the charge? What else works? I have the receipts from everything being claimed at this time, though not all are signed by the Board member.

I'm glad to have misunderstood the QPQ issue (as will the colleague I've been discussing this with).

Best,

Keith

Hello all,

I'm running into a gift-in-kind reimbursement case that I'd appreciate clarification on. We have a Board member who covered the costs of renting a space for a Board meeting (including catering) as well as the cost of group meals that included prospective hires as part of the interview process. The Board member would have normally been reimbursed for these expenses as the college planned to pay for these activities.

My question is whether the value of food and beverages received by this member during the meeting and/or the meals need to be listed as goods and services tied to this gift? Anything else I'm not considering?

I know that it would be preferable for the college to reimburse these costs and have the Board member make a separate donation, but that isn't possible at this time. 

Thank you for your insight.

Best,

Keith Padgett