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  • 1.  Reporting on Recurring/Rollover Pledges - Pledge Projection Reports for Auditors

    Posted 07-22-2024 12:45 PM

    How is everyone reporting on recurring/rollover pledges. Specifically, for your auditors. Our Finance office has requested that we ask to see how others are doing this before they bring up a potentially touchy subject with our auditors.

    Previously we entered a pledge for the next calendar year and then forecasted the total for 1 year. This was partially due to our limitations with our old database. Now that we have a new database, we have more ability to enter, track, and report on, recurring pledges. Sometimes though the math just does not work out on total expected, total received, and total due.

    Are others counting just the payments as they come in and not forecasting anything? Are you only forecasting for 1 year, 2 years, 3 years, 4 years, 5 years, more? 

    Help!

    K. Harvey Summers

    Gift Income Coordinator

    University Advancement

    A.T. Still University
    800 W. Jefferson St.  |  Kirksville, MO 63501



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    K. Harvey Summers
    A.T. Sill University (ATSU)
    ksummers@atsu.edu
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  • 2.  RE: Reporting on Recurring/Rollover Pledges - Pledge Projection Reports for Auditors

    Posted 07-22-2024 12:51 PM
    Most of my clients only record pledges when the amount is material (their auditors define this amount). However, the donor must sign a pledge agreement stipulating to paying a minimum amount.

    If a donor signs up for a sustaining gift, with the ability to cancel at any time and without guaranteeing a minimum amount, then there is no "bookable" pledge to feed to the GL.

    John

    John H. Taylor
    919.816.5903 (Cell/Text)

    Big Ideas; Small Keyboard





  • 3.  RE: Reporting on Recurring/Rollover Pledges - Pledge Projection Reports for Auditors

    Posted 07-22-2024 01:07 PM
    Thank you John. That is what I was thinking, but started questioning myself. There is no stated amount that a donor is saying they will pay on these. Well, other than the stated amount per transaction, which could stop at any time.
    This is very helpful.


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    K. Harvey Summers
    A.T. Sill University (ATSU)
    ksummers@atsu.edu
    ------------------------------

    Original Message


  • 4.  RE: Reporting on Recurring/Rollover Pledges - Pledge Projection Reports for Auditors

    Posted 07-22-2024 01:26 PM
    For internal tracking purposes, some clients will create a "placeholder" pledge for the current fiscal year, usually for the Annual Giving office. But these are not fed to the GL. 

    There are smarter ways to make note of these, and I dislike doing this manually. But with some older CRMs, you do what needs doing.

    John

    John H. Taylor
    919.816.5903 (Cell/Text)

    Big Ideas; Small Keyboard



    Original Message


  • 5.  RE: Reporting on Recurring/Rollover Pledges - Pledge Projection Reports for Auditors

    Posted 07-22-2024 01:43 PM

    That is what we were doing previously in our old database.

    Our new database calculates what we can expect as of today, what can be expected in the current and next fiscal year automatically for us. 



    ------------------------------
    K. Harvey Summers
    A.T. Sill University (ATSU)
    ksummers@atsu.edu
    ------------------------------

    Original Message


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