Hi,
First, I would direct this question to your tax professional.
With that said, our practice is that if it's significant enough to record in our CRM, then it is recorded in our accounting system. If it's on our accounting records, then the value is reported on our 990.
If it's a nominal donation, and possibly doesn't even have any documentation, then it may not make it to our CRM or our accounting records.
Hope that helps!
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Michele Whitaker
Baton Rouge Community College Foundation
[
whitakerm@mybrcc.edu]
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Original Message:
Sent: 04-30-2025 11:23 AM
From: Jennifer Wilkins
Subject: Reporting Gifts-in-Kind on 990
Thanks so much, John!
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Jennifer Wilkins
Reed College
jlwilkins@reed.edu
Original Message:
Sent: 04-30-2025 11:10 AM
From: John Taylor
Subject: Reporting Gifts-in-Kind on 990
Some institutions establish minimum counting values - but CASE does not set those. I am aware of some institutions that set a minimum of $500. That's the value at which a donor must file an 8283 to claim a deduction. So, it is best to be able to support that value internally.
Most organizations I work with have no minimum - they will count a $5.00 book just as quickly as they will a $5.00 credit card gift.
John
John H. Taylor, PrincipalJohn H. Taylor Consulting, LLC
2604 Sevier Street
Durham, NC 27705
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
Original Message:
Sent: 4/30/2025 11:43:00 AM
From: Jennifer Wilkins
Subject: RE: Reporting Gifts-in-Kind on 990
Is there a minimum for this rule? Like, gifts valued at a certain amount or more need to be counted? For example, we were just given a book. Do we report the price of the book?
Thank you!
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Jennifer Wilkins
Reed College
jlwilkins@reed.edu
Original Message:
Sent: 04-29-2025 01:33 PM
From: John Taylor
Subject: Reporting Gifts-in-Kind on 990
The short answer is you should be recording values in your CRM! While these values should never appear on a gift receipt, GIK values are always counted in fundraising totals.
Per the CASE Standards, an appraisal is NOT required for gift counting or crediting. You can use a donor's word, although I prefer to find a reliable third-party source.
Until you adopt new protocols, however, I trust that you use a gift intake form that lists values when accepting a GIK. And for higher-value gifts that must be reviewed by the Gift Acceptance Committee, you probably have an estimate.
And if the value is estimated to be $ 5,000 or more and the donor intends to claim a deduction, they would have given you Form 8283 with a value.
So, I'd use any one of these sources to collect the needed info to complete the 990.
John
John H. Taylor, PrincipalJohn H. Taylor Consulting, LLC
2604 Sevier Street
Durham, NC 27705
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
Original Message:
Sent: 4/29/2025 2:24:00 PM
From: Bridget Everman
Subject: Reporting Gifts-in-Kind on 990
Hello Friends,
The 990 asks for values of gifts-in-kind, but we do not have those figures stored in the database, unless a donor provides an official appraisal. We didn't receive any appraisals, so we have no total to put on the form. How do folks handle this?
Thanks,
Bridget
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Bridget Everman
The Music School of Delaware
beverman@musicschoolofdelaware.org
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