Currently, if we received money for a pledge/gift agreement before we have a signed document, we will decrease the pledge commitment entered into the CRM by the amount of said payment. If we have a document from the donor with a date before the payment, agreeing the pledge, even though we don't have a signed formal agreement then we will build the pledge for the full amount. The reducing of these pledges when we get the payment first, results in manual work for pledge reminders (and can cause confusion with the donor). I would be interested in knowing how others handle this and if there is a guideline in writing or something from the IRS that I missing that states clearly how this should be managed. We would prefer to build the pledge for the full amount to stop the manual work and then move the payment we received early and posted as an outright gift, to a pledge payment. Any input would be appreciated!
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Dana Neal, Director
Purdue For Life Foundation
DJNeal@purdueforlife.org------------------------------