Hello again, AASP Community!
The survey remains active; I'll likely keep it open through the end of this month - but that will depend on response activity. The questions are pretty straightforward in terms of the basic stats being collected at the start of the survey. For the actual levels of staffing, my assumption is that there will always be at least two levels involved as I haven't yet come across a construct yet where the same person who processes gifts is the highest in the chain of command and that is why the first two levels are mandatory and also allow for fractional FTE assessment. The smaller the shop the more hats we wear so the survey allows for break down into more specific estimates of how much any FTE at any given level is required to manage gift administration.
I do hope that if your organization hasn't already completed the survey you will consider doing so. As long as contact information is provided then you'll be able to receive interim and final summary information to do your own comparisons. As a "teaser" for what you might see, I'm copying below the initial summary of basic statistical details for those organizations which categorized themselves as being located in CASE District 2. The average number of first/entry level positions for these organizations is 2.67 with the median mid-port annual salary at $53,083.33.
| Basic Data Questions | Average |
| How many employees currently work for your organization? | 3,071 |
| How many staff currently work in your Advancement/Development shop? | 78 |
| How many colleagues in your shop are categorized as Fundraisers? | 28 |
| How many colleagues in your shop are categorized as Advancement Services/Development Operations? | 15 |
| How many FTEs are employed by your organization to manage gift administration tasks. | 3 |
| How many constituent records were Active in your database? | 252,340 |
| How many gift transactions were recorded in your database? | 89,075 |
| How many live checks? | 21,890 |
| How many checks via lockbox/caging service? | 329 |
| How many live credit card gifts? | 1,193 |
| How many credit card gifts imported from external platform(s)? | 12,256 |
| How many pledges? | 4,011 |
| How many staff payroll gifts? | 3,317 |
| How many securities transactions? | 125 |
| How many Individual EFT/Wire/ACH transactions [not via DAF/Matching/Other third party entities]? | 25 |
| How many Third Party Gifts via EFT/WIRE/ACH [Matching/DAF/Other not directed via live check (i.e., Benevity, Fidelity Charitable, Giving Day Platform, etc.)]? | 182 |
| How many Planned Gifts? | 27 |
| How many In Kind Gifts? | 274 |
| How many gifts of Other tenders not included in previous questions? | 240 |
| Tender notwithstanding, how many tribute gifts? | 2,900 |
| How many adjustments/modifications? | 529 |
I hope your organization will consider participating in this survey! The more responses the more impactful the results.
Founding, Charter and Active member of AASP!
Original Message:
Sent: 10/18/2024 10:12:00 AM
From: Amy Phillips
Subject: Gift Admin Staff Salary Survey - Round 2 (mea culpa)
Good morning, Colleagues!
YIKES - and many, many apologies. Fatal flaw in round one that I missed in enabling the 'multiple choice' option for the roles and responsibilities questions instead of 'checkboxes'.
Really so sorry for those who initiated the survey process, but I had to copy and update the
Gift Admin Staff Salary Survey in order to change the question format. I hope you'll be up to doing it again with the revised link. I've also attached the survey outline here for more efficient prep prior to completing the survey.
Thanks for your patience and my best to all for a great weekend!
Founding, Charter and Active member of AASP!