FundSvcs Community

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider? 

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider? 

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider? 

Thanks so much for the input so far! I already have some good feedback to consider.

To be clear, John, this is NOT a silent auction - I only mentioned that to mean that if this is a similar scenario to how those work, I have no experience in that world.

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider? 

Thanks so much for the input so far! I already have some good feedback to consider.

To be clear, John, this is NOT a silent auction - I only mentioned that to mean that if this is a similar scenario to how those work, I have no experience in that world.

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider? 

Trying to make sure I understand fully: the books have already been donated, and let's say the FMV of a book is $10 and it's sold for $20. Do we record part or all of this as a gift (understanding only $10 would be receiptable), or none at all and we have no role to play if this truly is a book sale? This feels like a stupid question, but we'd still need to charge taxes on donated books?

Thanks so much for the input so far! I already have some good feedback to consider.

To be clear, John, this is NOT a silent auction - I only mentioned that to mean that if this is a similar scenario to how those work, I have no experience in that world.

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider? 

Trying to make sure I understand fully: the books have already been donated, and let's say the FMV of a book is $10 and it's sold for $20. Do we record part or all of this as a gift (understanding only $10 would be receiptable), or none at all and we have no role to play if this truly is a book sale? This feels like a stupid question, but we'd still need to charge taxes on donated books?

Thanks so much for the input so far! I already have some good feedback to consider.

To be clear, John, this is NOT a silent auction - I only mentioned that to mean that if this is a similar scenario to how those work, I have no experience in that world.

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider? 

Trying to make sure I understand fully: the books have already been donated, and let's say the FMV of a book is $10 and it's sold for $20. Do we record part or all of this as a gift (understanding only $10 would be receiptable), or none at all and we have no role to play if this truly is a book sale? This feels like a stupid question, but we'd still need to charge taxes on donated books?

Thanks so much for the input so far! I already have some good feedback to consider.

To be clear, John, this is NOT a silent auction - I only mentioned that to mean that if this is a similar scenario to how those work, I have no experience in that world.

Nothing like a last minute "can you just?" request! I've just learned that a professor in our English department plans to set up a booth during Homecoming this Friday(!) to sell books as a fundraiser for a scholarship fund for their students. The books have been donated (I'm unsure if these are used books or new) and the scholarship fund doesn't even exist yet. They have asked our assistance in creating a donation form to process these sales, and unfortunately, received approval already from folks outside advancement services who didn't understand the complexity of this situation.

I have no experience in silent auctions or other fundraisers in which goods were exchanged, but I know enough to know this isn't as straightforward as they believe - I know there's at least a quid pro quo factor to consider, and can we even use a donation form in this way? What else do we need to know or consider?