On the mechanics side, moving unrestricted dollars into a restricted fund can be an issue, depending on the capabilities of your ERP and the timing for when the money will be spent. First, the unrestricted dollars should not be reported as restricted, even if they are effectively being added to the balance of a restricted fund. Second, if the designated/unrestricted funds are invested for income, or held over for spending several years out, they might be considered a divestible quasi-endowment, which would be subject both to appropriate 990 reporting, and to policies your institution may have for quasis.
Thank you,
Isaac Shalev
Data Strategy Expert
Sage70, Inc.
(917) 859-0151
isaac@sage70.com
Schedule a 30-minute consultation now:
Original Message:
Sent: 11/21/2023 11:44:00 AM
From: Anna Simons
Subject: RE: Giving Tuesday with Organization wanting to match funds
Totally understand. Thanks again
Anna
------------------------------
Anna Simons
TCS Organization
asimons@tcsedsystem.edu
------------------------------
Original Message:
Sent: 11-21-2023 10:41 AM
From: John Taylor
Subject: Giving Tuesday with Organization wanting to match funds
Nothing regarding the match goes into the Advancement CRM. And there's nothing "illegal" about shifting funds internally. However, I again raise the concern regarding repurposing budgeted funds. And clearly, if those repurposed funds were realized through charitable donations, you cannot move them without the donors' permission.
John
John H. Taylor
Principal
John H. Taylor Consulting, LLC
2604 Sevier St.
Durham, NC 27705
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
Original Message:
Sent: 11/21/2023 11:36:00 AM
From: Anna Simons
Subject: RE: Giving Tuesday with Organization wanting to match funds
Thanks John. Yes, this is exactly what is happening, and is an internal match.
That report that you sent to Finance so they could do a transfer from the funding source to the fund being matched. I just want to confirm that you are not recording those transfers as a "gift", and you are not recording them in Raisers Edge.
Our Finance team is suggesting their are Legal implications in doing this, and are hesitant to do so.
Anna
------------------------------
Anna Simons
TCS Organization
asimons@tcsedsystem.edu
Original Message:
Sent: 11-21-2023 10:22 AM
From: John Taylor
Subject: Giving Tuesday with Organization wanting to match funds
You are describing an internal match. These are not that common as many institutions do not have disposable funds not already earmarked for other initiatives. Those "budgeted funds" have been budgeted for programmatic purposes, I suppose. Do you intend to abandon those initiatives? A rhetorical question, perhaps.
Instances where I have been involved try to make this effort painless. A report of qualifying gifts is sent to the Finance Office each quarter, and they initiate a transfer from the funding source to the fund being matched.
However, you cannot "announce" that you received those funds as gifts. Only that the donated funds were matched. Giving Tuesday metrics are based on external funds received, not internal money moved around.
John
John H. Taylor
Principal
John H. Taylor Consulting, LLC
2604 Sevier St.
Durham, NC 27705
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
Original Message:
Sent: 11/21/2023 11:08:00 AM
From: Anna Simons
Subject: Giving Tuesday with Organization wanting to match funds
Hi all,
As we approach Giving Tuesday, I ran into a situation where the organization has approved a matching gift to all donors who make a gift. I realize this is not considered a gift, as you can't "gift" a donation to yourself. The organization wants to move budgeted dollars into a fundraising "temp restricted" fund. They want to match all donations given to alumni, faculty/staff. For example, if donors give a total of $20,000, the organization wants to match the $20,000 to demonstrate that $40,000 was received in total for Giving Tuesday.
Has anyone heard of this before, and is this even possible? Our accounting/finance team is unsure how they would do this and asked me to ask Legal?
Any insight would be appreciated.
Best,
Anna
------------------------------
Anna Simons
The Community Solution
asimons@tcsedsystem.edu
------------------------------