FundSvcs Community

 View Only
  • 1.  Gift in Kind Question

    Posted 01-30-2024 10:19 AM

    Hi! Sorry I think I may have posted previously to the wrong area so my apologies if this is a duplicate. I was hoping for some help and guidance. For gifts in kind (under $5k) is there a standard finance policy on where to record? I have worked at organizations where they record in the area it is supporting in a temp restricted fund, but at the current organization I am at all GIK is recorded in unrestricted per finance. I can't find anywhere in CASE Standards or GAAP principals if gift in kind has to be recorded as unrestricted. It is inflating our unrestricted budget and causing some concerns.   

    So just curious what other non-profits do with gift-in kinds (let's say - toys for kids at a children's hospital) would you record as: unrestricted or as temp restricted contributions? Any guidance is much appreciated. 



    ------------------------------
    Char Harner
    University Hospitals (Cleveland)
    Charlene.Harner@UHhospitals.org
    ------------------------------


  • 2.  RE: Gift in Kind Question

    Posted 01-30-2024 10:33 AM
    CASE does not have any stances on accounting protocols. I can share that easily 75% of the organizations I work with do not book GIKs below a specific level - and that is often $5,000. Rarely do the book in-and-out donations such as those given for auctions.

    I often see a designated fund for donated properties. Those often are directed to "property and plant" accounts.

    John

    John H. Taylor 
    919.816.5903 (Cell/Text)

    Big Ideas; Small Keyboard





  • 3.  RE: Gift in Kind Question

    Posted 01-30-2024 11:18 AM
    I am now looking at the CASE VSE instructions. In-kind donations for the institution's use are recorded in a separate "Property, Buildings, and Equipment" category.

    Your original question pertains to a "finance policy." I typically defer to the CFO to determine property treatment on the GL for donated property. However, whatever the CFOI determines should not impact your fundraising reports and performance. For my money I'd report in-kind donations in a completely separate line-item.

    Regardless, while accounting rules have changed (I believe the term "temporarily restricted" no longer exists), the following are definitions I used in the past to differentiate between the old accounting classifications:

    • Unrestricted are those items that have no donor-imposed restrictions
    • Temporarily Restricted items were received with a donor-imposed restriction that will be satisfied in the future (generally within one year). The donor's restriction may be for a particular purpose or program or for use in a specified time period.
    • Permanently Restricted items are those received with a donor-imposed restriction that states that the donation must be maintained permanently but may permit the organization to use up or expend part or all of the income derived from the asset.

    John H. Taylor, Principal
    John H. Taylor Consulting, LLC
    2604 Sevier Street
    Durham, NC     27705

    919.816.5903 (cell/text)

    Serving the Advancement Community Since 1987







  • 4.  RE: Gift in Kind Question

    Posted 01-30-2024 11:21 AM
    Yup - my memory was accurate! FASB has eliminated the term temporarily restricted. Here is a summary from the Journal of Accountancy. There are now only two categories - unrestricted and restricted:



    John H. Taylor, Principal
    John H. Taylor Consulting, LLC
    2604 Sevier Street
    Durham, NC     27705

    919.816.5903 (cell/text)

    Serving the Advancement Community Since 1987







  • 5.  RE: Gift in Kind Question

    Posted 02-02-2024 03:05 PM

    Thank you so much for your response. You are correct I am using old nomenclature by saying "temp restricted" I do need to just say- restricted. I likely need to reword my question.....hopefully this provides clarity.....do gift in kind gifts have to be recorded as Unrestricted cash revenue with the offsetting expense or do you follow the same principles as a cash gift and if the gifted item is restricted to a certain department it goes to restricted and if it's to support any area of the hospital it is consider unrestricted.

     



    ------------------------------
    Char Harner
    University Hospitals (Cleveland)
    Charlene.Harner@UHhospitals.org
    ------------------------------



  • 6.  RE: Gift in Kind Question

    Posted 02-02-2024 03:12 PM
    My experience is that in-kind donations are accounted for the same as cash donations (including securities). The difference being only in the asset classification.

    As I stated earlier, however, many organizations do not bother "booking" in-kind donations on the GL if they are either in-and-out (sold within the same fiscal year), or below $5,000.

    John

    John H. Taylor, Principal
    John H. Taylor Consulting, LLC
    2604 Sevier Street
    Durham, NC     27705

    919.816.5903 (cell/text)

    Serving the Advancement Community Since 1987