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  • 1.  Division of duties between Advancement Services and Finance departments

    Posted 02-13-2024 03:33 PM

    Hi! I work for a decentralized, chapter-based organization, and wonder if anyone has best practices on the division of duties between Finance and Advancement Services departments? Perhaps a white paper? I have heard that there's industry consensus that Finance receives and deposits all revenue, and that AS staff enter, review and commit the revenue into the constituent database. Perhaps a different division of responsibility exists between contribution and non-contribution, or not. I'd welcome your thoughts - I'd like to have something to show my organization leadership around best practices in the industry. Thank you very much!



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    Jennifer Lloyd
    The Nature Conservancy
    jlloyd@tnc.org
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  • 2.  RE: Division of duties between Advancement Services and Finance departments

    Posted 02-13-2024 03:41 PM
    I have never heard that consensus. That is not what I typically encounter, although a handful of organizations follow that protocol.

    I am more accustomed to Advancement offices receiving and processing all charitable contributions - including depositing those funds. However, nearly as often - especially if RDC is not employed at the institution - Advancement receives and processes the gifts and then hands the checks to the Business Office for deposit.

    There are two aasp best practice documents on this top[ic that might touch on this division of labor a bit.

    John

    John H. Taylor, Principal
    John H. Taylor Consulting, LLC
    2604 Sevier Street
    Durham, NC     27705

    919.816.5903 (cell/text)

    Serving the Advancement Community Since 1987




    Original Message


  • 3.  RE: Division of duties between Advancement Services and Finance departments

    Posted 02-16-2024 09:26 AM
    I concur with John's observation - Advancement typically does the deposits when remote capture is available. The gift entry manuals for many universities and foundations can be found online. NC State and U of Houston are examples. This presentation by UC Davis that received award recognition from CASE might also be helpful, particularly slide 14-18


    Thank you,
    Isaac Shalev
    Data Strategy Expert
    Sage70, Inc.
    (917) 859-0151
    isaac@sage70.com

    Schedule a 30-minute consultation now:




    Original Message


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