Hello
We are trying to track how quickly a cheque is processed, but have found most of the staff use the day they are entering the cheque as the gift date (this is typically the same day the cheque arrived in the office, but not always). I am curious to see what others use: the day it arrived in your office, the date on the cheque, the day the gift is entered, or some other date. We use Raiser's Edge, and post to our Finance dept. weekly so we have gift date, date added, and posted date. Also, if the cheque arrived to a different office on campus and then gets dropped off at your office - what date do you use? These can arrive in our office with a date stamp or nothing indicating the day they received the cheque. Do you ask faculty/schools to fill out any kind of form when they forward a cheque for processing?
Secondly, how often you run receipts for cash/cheque gifts. We currently do this twice a week, but I would like to get it done daily.
Thanks in advance for your response
Tracy
Manager, Alumni & Donor Services
University of Waterloo
Ontario, Canada