It depends on the contract you had with the auction company and whether
they were serving as your agent or if they were the actual donee. For
example, many car donation programs use a third-party that ultimately
benefits the nonprofit but the third-party is who people actually donate to.
If you can establish that the company was serving as your agent then the
donors are the individuals and you should issue hard credit and receipts as
you would have you conducted the event yourself. Note that anything given
on consignment was NOT a gift as the donors did not relinquish control of
the asset.
John
John H. Taylor
Principal, John H. Taylor Consulting
2604 Sevier St.
Durham, NC 27705
johntaylorconsulting@gmail.com
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
On Thu, May 23, 2019 at 7:03 AM Debbie Orand <
debbie.orand@evergreenls.org>
wrote:
> Hi All,
>
>
>
> We’ve done this a couple of different ways and wanted to get your input.
> Received a ~5K check from a silent auction consignment company. They took
> all the payments and have given us a check with back up (bid sheets) on who
> won what items and the winning bid amounts. Some items were on
> consignment from them and some were ours which were donated. How do you
> code the check in the database system.
>
>
>
> Hard credit the auction company and soft credit the donors?
>
> If so, do you show the fair market value of the item?
>
> How do you determine the FMV? Reserve price?
>
>
>
> Do you hard credit each donor and not the auction company?
>
>
>
> Thanks for your input!
>
>
>
> [image: ELS Logo]
>
> Debbie Orand, Director of Donor Information / C:817-522-2947
>
> 2101 Hwy 80
>
> Haughton, LA 71037
>
>
>
> Evergreen Life Services <http://www.evergreenls.org/> Celebrating 60
> years of serving, providing and championing individuals with intellectual
> and / or developmental disabilities. Visit evergreenls.org
> <http://www.evergreenls.org/> to learn how to support us and subscribe to
> our newsletter.
>
>
>
> *Confidentiality Notice:* This electronic mail and its attachments are
> intended solely for the person(s) to whom they are addressed and contain
> information which is confidential or otherwise protected from disclosure,
> except for the purpose they are intended. Dissemination, distribution, or
> reproduction by anyone other thank their intended recipients is prohibited
> and may be illegal. If you are not an intended recipient, please
> immediately inform the sender and send him/her back the present e-mail and
> its attachments and destroy any copies which may be in your possession.
>
>
>