FundSvcs Community

Hello all-- Does anyone have recommendations (positives or negatives) regarding minimum data requirements for adding new non-donor constituent records to your database. We have been tasked to add email addresses collected from email sign up lists into our systems and be able to track where we received the email address. These lists have only an email address, most times a first name, sometimes a last name. I am concerned with adding them to our database (Raiser's Edge) with such limited identifying information. The other option is to add them only to our online database (Luminate Online) to include them in email distribution. Hoping to hear pros and cons of either scenario. Thanks! Karen Takamoto Donor Stewardship and Database Administrator The Marine Mammal Center 2000 Bunker Road | Sausalito, CA 94965 www.MarineMammalCenter.org 415-289-7338 takamotok@TMMC.org

My rule of thumb is that I must have a first and last name and a specific plan to use the data. John John Taylor 919.816.5903 johntaylorconsulting@gmail.com Big ideas; small keyboard > On May 15, 2019, at 6:32 PM, Karen Takamoto <deweesk@tmmc.org> wrote: > > Hello all-- > > Does anyone have recommendations (positives or negatives) regarding minimum data requirements for adding new non-donor constituent records to your database. We have been tasked to add email addresses collected from email sign up lists into our systems and be able to track where we received the email address. These lists have only an email address, most times a first name, sometimes a last name. I am concerned with adding them to our database (Raiser's Edge) with such limited identifying information. The other option is to add them only to our online database (Luminate Online) to include them in email distribution. Hoping to hear pros and cons of either scenario. Thanks! > > Karen Takamoto > Donor Stewardship and Database Administrator > The Marine Mammal Center > 2000 Bunker Road | Sausalito, CA 94965 > www.MarineMammalCenter.org > > 415-289-7338 > takamotok@TMMC.org

One idea is to assign them a unique constituency code and then filter that code from users and reports so they remain mostly out of sight until they become more engaged. -Eric Eric F. Valdescaro AVP, Advancement Services University of Hawaii Foundation -----Original Message----- From: Advancement Services Discussion List [mailto:FUNDSVCS@LISTSERV.FUNDSVCS.ORG] On Behalf Of John Taylor Sent: Wednesday, May 15, 2019 12:34 PM To: FUNDSVCS@LISTSERV.FUNDSVCS.ORG Subject: Re: [FUNDSVCS] Recommendation on minimum data requirements for email only My rule of thumb is that I must have a first and last name and a specific plan to use the data. John John Taylor 919.816.5903 johntaylorconsulting@gmail.com Big ideas; small keyboard > On May 15, 2019, at 6:32 PM, Karen Takamoto <deweesk@tmmc.org> wrote: > > Hello all-- > > Does anyone have recommendations (positives or negatives) regarding minimum data requirements for adding new non-donor constituent records to your database. We have been tasked to add email addresses collected from email sign up lists into our systems and be able to track where we received the email address. These lists have only an email address, most times a first name, sometimes a last name. I am concerned with adding them to our database (Raiser's Edge) with such limited identifying information. The other option is to add them only to our online database (Luminate Online) to include them in email distribution. Hoping to hear pros and cons of either scenario. Thanks! > > Karen Takamoto > Donor Stewardship and Database Administrator The Marine Mammal Center > 2000 Bunker Road | Sausalito, CA 94965 www.MarineMammalCenter.org > > 415-289-7338 > takamotok@TMMC.org This message (including any attachments) is covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521. It is the property of the University of Hawaii Foundation. It may contain confidential information intended for a specific individual and purpose. If you are not the intended recipient, you must delete this message. You are hereby notified that any disclosure, copying, or distribution of this message is prohibited.