1. Pick a date and put it in your policy. I would, however, lean toward
consistency and use the same date you use for recording and counting
pledges.
2. Yes, even if this was fed to the GL for the VSE you always report
cash-in-the-door. But do make sure when doing campaign counting/reporting
that you not double count. If a bequest is recorded and counted you do not
also count the realized bequest. However, if you realize less than you
recorded you must reduce that amount. If you realize more than you counted
you *can* count the overage.
John
John H. Taylor
Principal, John H. Taylor Consulting
2604 Sevier St.
Durham, NC 27705
johntaylorconsulting@gmail.com
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
On Tue, Apr 30, 2019 at 1:05 PM Elizabeth Johnson <
eaj5@stmarys-ca.edu>
wrote:
> For our campaign, we plan to record a few larger signed agreements
> documenting that we are in some donors’ estate plans. This is in agreement
> with the CASE standards for being able to count certain gift intentions in
> campaign numbers. Of course, these gifts will not transmit to the business
> office.
>
> 1) Does it matter what date we use for gift date – the date they
> originally told us we were in the estate, or the date they signed the
> confirmation of intent? Both are in the date range for the campaign.
>
> 2) Because it does not feed over to the business office, when the
> gifts are realized, am I correct we can count them as funds raised, because
> that is when the hard credit will be assigned? This would be when we would
> include alumni gifts in the VSE.
>
> Thank you for your wisdom.
>
>
>
> - -
>
> Beth Johnson
>
> Senior Director, Advancement Services
>
> Saint Mary’s College of California
>
> 925-631-4505
>
>
>