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  • 1.  gift card donations

    Posted 04-25-2019 09:19 AM
    Good morning! We have a mother's club that solicits donations of gift cards that are given to our educators as part of a Christmas luncheon and to our students as Prom prizes. As our office has attempted to receive documentation of those that are making these donations so we can steward them appropriately, below is the response we get. Would love your advice on how to handle! THANKS!! NB ---------- Forwarded message --------- From: ChefRobin <chefrobin@gmail.com> Date: Thu, Apr 25, 2019 at 8:01 AM Subject: Re: Mother's Club - ShamrAuction and GIK donations? To: Michelle Taylor <mtaylor@gocathedral.com> Cc: J Hof <jshofmann@mac.com>, Lorraine Phillips Vavul <lvavul@aol.com>, < bmbhunter@bellsouth.net>, shelly cadwell <samencer@yahoo.com> Hello All, Re. Christmas luncheon gift card donors, we receive over $7000 in gift card donations and most donations come in without any indication of the donor. With that in mind , as a rule we do not keep track of the actual donors of the gift cards. We rely on the donors to keep receipts for their tax records and if they are wanting a letter, they can ask the school directly. Hope that helps, Robin DeLuca On Wed, Apr 24, 2019 at 10:06 AM Michelle Taylor <mtaylor@gocathedral.com> wrote: > Thanks!! > > Re: gift card donations we'll need the name of donor and what they > donated. > Example: Joe Smith, $50 Target Gift Card > > On Tue, Apr 23, 2019 at 11:27 PM Lorraine Phillips Vavul <lvavul@aol.com> > wrote: > >> Hi Michelle, >> I don't have any takers yet on the volunteer coordinator role for >> ShamrAuction, but we have our final meeting in 10 days, where'll I'll ask >> again. (We typically have smaller numbers at evening meetings--which our >> last meeting was.) >> >> Regarding the gift cards, *Beth Hunter* is in the thick of fielding gift >> cards right now for prom. *Robin DeLuca *and *Shelly Cadwell* fielded >> gift cards for the Holiday Luncheon. Ladies, will you take a look at >> Michelle's request below. Beth, I know you're trying to get those cards >> right now, so when you have a chance to come up for air, would you get the >> names of the donors to Michelle. >> Lorraine >> >> >>


  • 2.  Re: gift card donations

    Posted 04-25-2019 09:24 AM
    Are these really gifts to the organization or more special benefits to staff and students? If truly gifts they can be recorded on an unidentified donor record but only if they meet the deduction requirements (none-seevice or partial interest) outlined in IRS Publication 526. John John Taylor 919.816.5903 johntaylorconsulting@gmail.com Big ideas; small keyboard > On Apr 25, 2019, at 10:19 AM, Nicole Beasley <nbeasley@gocathedral.com> wrote: > > Good morning! We have a mother's club that solicits donations of gift cards that are given to our educators as part of a Christmas luncheon and to our students as Prom prizes. As our office has attempted to receive documentation of those that are making these donations so we can steward them appropriately, below is the response we get. Would love your advice on how to handle! THANKS!! NB > > ---------- Forwarded message --------- > From: ChefRobin <chefrobin@gmail.com> > Date: Thu, Apr 25, 2019 at 8:01 AM > Subject: Re: Mother's Club - ShamrAuction and GIK donations? > To: Michelle Taylor <mtaylor@gocathedral.com> > Cc: J Hof <jshofmann@mac.com>, Lorraine Phillips Vavul <lvavul@aol.com>, <bmbhunter@bellsouth.net>, shelly cadwell <samencer@yahoo.com> > > > Hello All, > > Re. Christmas luncheon gift card donors, we receive over $7000 in gift card donations and most donations come in without any indication of the donor. With that in mind , as a rule we do not keep track of the actual donors of the gift cards. We rely on the donors to keep receipts for their tax records and if they are wanting a letter, they can ask the school directly. > > Hope that helps, > Robin DeLuca > >> On Wed, Apr 24, 2019 at 10:06 AM Michelle Taylor <mtaylor@gocathedral.com> wrote: >> Thanks!! >> >> Re: gift card donations we'll need the name of donor and what they donated. >> Example: Joe Smith, $50 Target Gift Card >> >>> On Tue, Apr 23, 2019 at 11:27 PM Lorraine Phillips Vavul <lvavul@aol.com> wrote: >>> Hi Michelle, >>> I don't have any takers yet on the volunteer coordinator role for ShamrAuction, but we have our final meeting in 10 days, where'll I'll ask again. (We typically have smaller numbers at evening meetings--which our last meeting was.) >>> >>> Regarding the gift cards, Beth Hunter is in the thick of fielding gift cards right now for prom. Robin DeLuca and Shelly Cadwell fielded gift cards for the Holiday Luncheon. Ladies, will you take a look at Michelle's request below. Beth, I know you're trying to get those cards right now, so when you have a chance to come up for air, would you get the names of the donors to Michelle. >>> Lorraine >>> >>> >>>
    Original Message


  • 3.  Re: gift card donations

    Posted 04-29-2019 04:29 PM
    Hi John, I have a slightly different scenario related to Katie's question: A vendor provides an item to our university's Purchasing department at a vendor fair (e.g. a coffee brewer), which is then given away in a free drawing for staff who attended the fair. Purchasing sends our gift processing department an In-Kind gift form for the coffee brewer with a stated value of $99 (provided by the vendor). Is this truly an in-kind donation? It is not being converted to cash and I don't feel it is supporting our charitable mission. The vendor should be thanked, but I'm questioning if we should book this "gift" into our database for $99. Many thanks, Jeannie Patch


  • 4.  Re: gift card donations

    Posted 04-29-2019 04:56 PM
    It may be considered an unrelated gift - assuming this was solicited by your staff. John Taylor 919.816.5903 johntaylorconsulting@gmail.com Big ideas; small keyboard > On Apr 29, 2019, at 5:29 PM, Jeannie Patch <jpatch@salemstate.edu> wrote: > > Hi John, > > I have a slightly different scenario related to Katie's question: > > A vendor provides an item to our university's Purchasing department at a vendor fair (e.g. a coffee brewer), which is then given away in a free drawing for staff who attended the fair. Purchasing sends our gift processing department an In-Kind gift form for the coffee brewer with a stated value of $99 (provided by the vendor). > > Is this truly an in-kind donation? It is not being converted to cash and I don't feel it is supporting our charitable mission. The vendor should be thanked, but I'm questioning if we should book this "gift" into our database for $99. > > Many thanks, > > Jeannie Patch


  • 5.  Re: gift card donations

    Posted 04-30-2019 11:29 AM
    Or, I would say, assuming that it will be used in support of your mission. Of course, as John says, if it was in fact solicited by your staff, it's likely that it is intended to be used in support of your mission. My US$0.02 worth; the usual disclaimers apply. Good luck! Alan Alan S. Hejnal Data Quality Manager Smithsonian Institution - Office of Advancement 600 Maryland Avenue SW, Suite 600E P.O. Box 37012, MRC 527 Washington, DC 20013-7012 *: 202-633-8754 | *: HejnalA@si.edu<mailto:HejnalA@si.edu> [SNAGHTML5cbfa34]<https://www.si.edu/> [AASP_FundSvcs_LOGO-01(040pct)(mark)] From: Advancement Services Discussion List <FUNDSVCS@LISTSERV.FUNDSVCS.ORG> On Behalf Of John Taylor Sent: Monday, April 29, 2019 5:56 PM To: FUNDSVCS@LISTSERV.FUNDSVCS.ORG Subject: Re: [FUNDSVCS] gift card donations It may be considered an unrelated gift - assuming this was solicited by your staff. John Taylor 919.816.5903 johntaylorconsulting@gmail.com<mailto:johntaylorconsulting@gmail.com> Big ideas; small keyboard > On Apr 29, 2019, at 5:29 PM, Jeannie Patch <jpatch@salemstate.edu<mailto:jpatch@salemstate.edu>> wrote: > > Hi John, > > I have a slightly different scenario related to Katie's question: > > A vendor provides an item to our university's Purchasing department at a vendor fair (e.g. a coffee brewer), which is then given away in a free drawing for staff who attended the fair. Purchasing sends our gift processing department an In-Kind gift form for the coffee brewer with a stated value of $99 (provided by the vendor). > > Is this truly an in-kind donation? It is not being converted to cash and I don't feel it is supporting our charitable mission. The vendor should be thanked, but I'm questioning if we should book this "gift" into our database for $99. > > Many thanks, > > Jeannie Patch