FundSvcs Community

 View Only

  • 1.  Still issue a tax receipt?

    Posted 03-06-2019 06:57 AM
    We had a constituent send in a donation last October that never made it to the Advancement Office but instead went to a different department on campus and thus was cashed but never recorded as a gift, and the donor was never sent a tax letter. Can I retroactively send an acknowledgement letter to the donor for her tax purposes?


  • 2.  Re: Still issue a tax receipt?

    Posted 03-06-2019 07:29 AM
    I am similarly worried. How could a gift be deposited without your knowledge? Most GLs have specific codes to differentiate gifts from other income. At Duke and NC State I would receive a report of deposits using gift codes that were not made by my office. Go ahead and issue a receipt reflecting the verified date the gift was either received or deposited. I would, however, use "today's" date when recording the gift so that it will show up in new fundraising reports. John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Wed, Mar 6, 2019 at 8:23 AM Marianne Pelletier <marianne@staupell.com> wrote: > Absolutely. I would say something like, “We’ve just been notified of your > generous gift dated...” > > What worries me, though, is where do the money go? > > Marianne > > Sent from my iPhone > > > On Mar 6, 2019, at 7:57 AM, Kelly Ball <kball@warren-wilson.edu> wrote: > > > > We had a constituent send in a donation last October that never made it > to the Advancement Office but instead went to a different department on > campus and thus was cashed but never recorded as a gift, and the donor was > never sent a tax letter. Can I retroactively send an acknowledgement letter > to the donor for her tax purposes? >


  • 3.  Re: Still issue a tax receipt?

    Posted 03-06-2019 07:35 AM
    Thanks all. Never a dull day in the Advancement world, ha! On Wed, Mar 6, 2019 at 8:29 AM German, Jessica <Jessica.German@trincoll.edu> wrote: > I agree with Marianne. We've, unfortunately, had this situation arise > quite a few times. I work with my colleagues in Accounting to determine > where the money went and to get the appropriate documentation for our gift > entry. We then issue a tax receipt. You're lucky that the gift is only > from last October, we've had many situations where the gift is a year old > and the donor just realized we never thanked them. > > Jess > Jessica German > Director, Advancement Information Services > Trinity College > 300 Summit Street > Hartford, CT 06106 > Phone: (860) 297-2495 > E-mail: jessica.german@trincoll.edu > Pronouns: She, Her, Hers > > >
    Original Message


  • 4.  Re: Still issue a tax receipt?

    Posted 03-06-2019 12:23 PM
    Absolutely. I would say something like, “We’ve just been notified of your generous gift dated...” What worries me, though, is where do the money go? Marianne Sent from my iPhone > On Mar 6, 2019, at 7:57 AM, Kelly Ball <kball@warren-wilson.edu> wrote: > > We had a constituent send in a donation last October that never made it to the Advancement Office but instead went to a different department on campus and thus was cashed but never recorded as a gift, and the donor was never sent a tax letter. Can I retroactively send an acknowledgement letter to the donor for her tax purposes?


  • 5.  Re: Still issue a tax receipt?

    Posted 03-06-2019 12:30 PM
    I agree with Marianne. We've, unfortunately, had this situation arise quite a few times. I work with my colleagues in Accounting to determine where the money went and to get the appropriate documentation for our gift entry. We then issue a tax receipt. You're lucky that the gift is only from last October, we've had many situations where the gift is a year old and the donor just realized we never thanked them. Jess Jessica German Director, Advancement Information Services Trinity College 300 Summit Street Hartford, CT 06106 Phone: (860) 297-2495 E-mail: jessica.german@trincoll.edu Pronouns: She, Her, Hers
    Original Message


  • 6.  Re: Still issue a tax receipt?

    Posted 03-07-2019 09:04 AM
    I'm glad that I am not the only one that has had this happen to. It does happen and it does cause a lot of work on Advancement's part to clean up the mess. *Bev* Beverly Lyles, MA Southern Nazarene University 6729 N.W. 39th Expressway Bethany, OK 73008 405-491-6606 *You miss 100 percent of the shots you never take*. - - Wayne Gretzky *Proud member of the Association of Advancement Services Professionals (AASP) **www.advserv.org* <https://urldefense.proofpoint.com/v1/url?u=http://www.advserv.org&k=6JSkda1SE0Yss6Wblf1qjA%3D%3D%0A&r=E5nya9TBDdcm5nMCqVfv5GvWzazKAi4OhketEPwnPqg%3D%0A&m=EiTrAtOWj642XyUqCO0P5bjfP9ek627BfaXY1ikGSXM%3D%0A&s=5d8c0bb220fbc46013b7a8d150800b6664d3cfeca1a9ad985a167ce4dbf4d982>* and the Association of Professional Researchers for Advancement (APRA) www.aprahome.org <http://www.aprahome.org>* On Thu, Mar 7, 2019 at 9:47 AM Kelly Ball <kball@warren-wilson.edu> wrote: > Now it appears that the check was never deposited. > > Is there anything (tax-wise) that can be done for the donor considering > she tried to make the gift in good faith but that it was unfortunately not > cashed? > > Thank you! > > On Wed, Mar 6, 2019 at 8:29 AM John Taylor <johntaylorconsulting@gmail.com> > wrote: > >> I am similarly worried. How could a gift be deposited without your >> knowledge? Most GLs have specific codes to differentiate gifts from other >> income. At Duke and NC State I would receive a report of deposits using >> gift codes that were not made by my office. >> >> Go ahead and issue a receipt reflecting the verified date the gift was >> either received or deposited. I would, however, use "today's" date when >> recording the gift so that it will show up in new fundraising reports. >> >> John >> >> John H. Taylor >> Principal, John H. Taylor Consulting >> 2604 Sevier St. >> Durham, NC 27705 >> johntaylorconsulting@gmail.com >> 919.816.5903 (cell/text) >> >> Serving the Advancement Community Since 1987 >> >> >> On Wed, Mar 6, 2019 at 8:23 AM Marianne Pelletier <marianne@staupell.com> >> wrote: >> >>> Absolutely. I would say something like, “We’ve just been notified of >>> your generous gift dated...” >>> >>> What worries me, though, is where do the money go? >>> >>> Marianne >>> >>> Sent from my iPhone >>> >>> > On Mar 6, 2019, at 7:57 AM, Kelly Ball <kball@warren-wilson.edu> >>> wrote: >>> > >>> > We had a constituent send in a donation last October that never made >>> it to the Advancement Office but instead went to a different department on >>> campus and thus was cashed but never recorded as a gift, and the donor was >>> never sent a tax letter. Can I retroactively send an acknowledgement letter >>> to the donor for her tax purposes? >>> >> > > -- > Kelly Ball > Director of Advancement Services > 828.771.5807 > > > >


  • 7.  Re: Still issue a tax receipt?

    Posted 03-07-2019 09:45 AM
    Now it appears that the check was never deposited. Is there anything (tax-wise) that can be done for the donor considering she tried to make the gift in good faith but that it was unfortunately not cashed? Thank you! On Wed, Mar 6, 2019 at 8:29 AM John Taylor <johntaylorconsulting@gmail.com> wrote: > I am similarly worried. How could a gift be deposited without your > knowledge? Most GLs have specific codes to differentiate gifts from other > income. At Duke and NC State I would receive a report of deposits using > gift codes that were not made by my office. > > Go ahead and issue a receipt reflecting the verified date the gift was > either received or deposited. I would, however, use "today's" date when > recording the gift so that it will show up in new fundraising reports. > > John > > John H. Taylor > Principal, John H. Taylor Consulting > 2604 Sevier St. > Durham, NC 27705 > johntaylorconsulting@gmail.com > 919.816.5903 (cell/text) > > Serving the Advancement Community Since 1987 > > > On Wed, Mar 6, 2019 at 8:23 AM Marianne Pelletier <marianne@staupell.com> > wrote: > >> Absolutely. I would say something like, “We’ve just been notified of your >> generous gift dated...” >> >> What worries me, though, is where do the money go? >> >> Marianne >> >> Sent from my iPhone >> >> > On Mar 6, 2019, at 7:57 AM, Kelly Ball <kball@warren-wilson.edu> wrote: >> > >> > We had a constituent send in a donation last October that never made it >> to the Advancement Office but instead went to a different department on >> campus and thus was cashed but never recorded as a gift, and the donor was >> never sent a tax letter. Can I retroactively send an acknowledgement letter >> to the donor for her tax purposes? >> > -- Kelly Ball Director of Advancement Services 828.771.5807


  • 8.  Re: Still issue a tax receipt?

    Posted 03-07-2019 09:57 AM
    As far as her taxes are concerned the gift was legally made when she placed it in the mail, regardless of when you deposited it. The big question today is will the bank still honor the check more than 6 months later? And where the heck has the check been? If in a drawer somewhere I have worked with institutions where such mishandling of funds resulted in termination. John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Thu, Mar 7, 2019 at 10:47 AM Kelly Ball <kball@warren-wilson.edu> wrote: > Now it appears that the check was never deposited. > > Is there anything (tax-wise) that can be done for the donor considering > she tried to make the gift in good faith but that it was unfortunately not > cashed? > > Thank you! > > On Wed, Mar 6, 2019 at 8:29 AM John Taylor <johntaylorconsulting@gmail.com> > wrote: > >> I am similarly worried. How could a gift be deposited without your >> knowledge? Most GLs have specific codes to differentiate gifts from other >> income. At Duke and NC State I would receive a report of deposits using >> gift codes that were not made by my office. >> >> Go ahead and issue a receipt reflecting the verified date the gift was >> either received or deposited. I would, however, use "today's" date when >> recording the gift so that it will show up in new fundraising reports. >> >> John >> >> John H. Taylor >> Principal, John H. Taylor Consulting >> 2604 Sevier St. >> Durham, NC 27705 >> johntaylorconsulting@gmail.com >> 919.816.5903 (cell/text) >> >> Serving the Advancement Community Since 1987 >> >> >> On Wed, Mar 6, 2019 at 8:23 AM Marianne Pelletier <marianne@staupell.com> >> wrote: >> >>> Absolutely. I would say something like, “We’ve just been notified of >>> your generous gift dated...” >>> >>> What worries me, though, is where do the money go? >>> >>> Marianne >>> >>> Sent from my iPhone >>> >>> > On Mar 6, 2019, at 7:57 AM, Kelly Ball <kball@warren-wilson.edu> >>> wrote: >>> > >>> > We had a constituent send in a donation last October that never made >>> it to the Advancement Office but instead went to a different department on >>> campus and thus was cashed but never recorded as a gift, and the donor was >>> never sent a tax letter. Can I retroactively send an acknowledgement letter >>> to the donor for her tax purposes? >>> >> > > -- > Kelly Ball > Director of Advancement Services > 828.771.5807 > > > >