FundSvcs Community

My fundraising reports echo what I report in the VSE. I do not want to explain the differences between internal and external numbers. And the VSE requires reporting only the charitable gift amount. When I was at Duke and NC State our internal numbers mirrored our external numbers. Non-gift portions were excluded. I will say that outside of higher education where there are few if any national standards there often is more inclination to count all revenue - but then it is reported as that - revenue. John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Sat, Feb 16, 2019 at 3:44 PM Anna Wilk < 0000000db8c39c8e-dmarc-request@listserv.fundsvcs.org> wrote: > Hi all, > > Some background. Advancement uses Raisers Edge and Accounting uses Datatel > ( Ellucian Product). > > Was wondering our your organizations record fundraising events and the > amounts that appear on a fundraising report. For example, we have an > operating budget to support one of our fundraising events. When we are > fundraising for this event a ticket is $300 and the cost of goods and > services per ticket is $110. This event is to help raise student > scholarships and supports the Annual Fund (Unrestricted). > > From a donor perspective they give $300 ($190 is tax deductible and the > remaining $110 is not for the cost of goods and services). *The current > question is what is reflected on your fundraising reports? * > > In Advancement would you show $300 was fund raised for each ticket, which > would be deposited into the Unrestricted account (meaning the gross > amount)? Others are telling me the net amount of the event should be > reflected on the fundraising reports so that would mean the net amount per > ticket. Problem is the cost of goods and services is an estimate because > you don't know how many people might show up, and other variables. > > On the accounting side it is deposited into the account that gives us the > budget so in theory from an accounting standpoint the net amount will > appear on their end but hard to do in Raisers Edge when the expenses are > just being reflected on the accounting side and when i am pulling a > fundraising report the expenses would not be a part of this report anyways. > > Any insight would be helpful or if any other organizations are in the same > point I could talk with would be great. > Thanks, > > Anna Simons > Saint Xavier University >

Hi all, Some background. Advancement uses Raisers Edge and Accounting uses Datatel ( Ellucian Product).   Was wondering our your organizations record fundraising events and the amounts that appear on a fundraising report.  For example, we have an operating budget to support one of our fundraising events.  When we are fundraising for this event a ticket is $300 and the cost of goods and services per ticket is $110.  This event is to help raise student scholarships and supports the Annual Fund (Unrestricted). From a donor perspective they give $300 ($190 is tax deductible and the remaining $110 is not for the cost of goods and services). The current question is what is reflected on your fundraising reports?  In Advancement would you show $300 was fund raised for each ticket, which would be deposited into the Unrestricted account (meaning the gross amount)?  Others are telling me the net amount of the event should be reflected on the fundraising reports so that would mean the net amount per ticket.  Problem is the cost of goods and services is an estimate because you don't know how many people might show up, and other variables. On the accounting side it is deposited into the account that gives us the budget so in theory from an accounting standpoint the net amount will appear on their end but hard to do in Raisers Edge when the expenses are just being reflected on the accounting side and when i am pulling a fundraising report the expenses would not be a part of this report anyways. Any insight would be helpful or if any other organizations are in the same point I could talk with would be great.Thanks, Anna SimonsSaint Xavier University

What John said. Plus, I’d add that the charitable gift portion and benefit portion feed to your GL with different revenue codes. Accounting gifts equal charitable gifts. The benefit portion is not gift revenue. A Get Outlook for iOS<https://aka.ms/o0ukef> ________________________________ From: Advancement Services Discussion List <fundsvcs@listserv.fundsvcs.org> on behalf of John Taylor <johntaylorconsulting@gmail.com> Sent: Saturday, February 16, 2019 4:15 PM To: fundsvcs@listserv.fundsvcs.org Subject: Re: [FUNDSVCS] Fundraising Events and Fundraising Reports-what is reported? My fundraising reports echo what I report in the VSE. I do not want to explain the differences between internal and external numbers. And the VSE requires reporting only the charitable gift amount. When I was at Duke and NC State our internal numbers mirrored our external numbers. Non-gift portions were excluded. I will say that outside of higher education where there are few if any national standards there often is more inclination to count all revenue - but then it is reported as that - revenue. John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com<mailto:johntaylorconsulting@gmail.com> 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Sat, Feb 16, 2019 at 3:44 PM Anna Wilk <0000000db8c39c8e-dmarc-request@listserv.fundsvcs.org<mailto:0000000db8c39c8e-dmarc-request@listserv.fundsvcs.org>> wrote: Hi all, Some background. Advancement uses Raisers Edge and Accounting uses Datatel ( Ellucian Product). Was wondering our your organizations record fundraising events and the amounts that appear on a fundraising report. For example, we have an operating budget to support one of our fundraising events. When we are fundraising for this event a ticket is $300 and the cost of goods and services per ticket is $110. This event is to help raise student scholarships and supports the Annual Fund (Unrestricted). From a donor perspective they give $300 ($190 is tax deductible and the remaining $110 is not for the cost of goods and services). The current question is what is reflected on your fundraising reports? In Advancement would you show $300 was fund raised for each ticket, which would be deposited into the Unrestricted account (meaning the gross amount)? Others are telling me the net amount of the event should be reflected on the fundraising reports so that would mean the net amount per ticket. Problem is the cost of goods and services is an estimate because you don't know how many people might show up, and other variables. On the accounting side it is deposited into the account that gives us the budget so in theory from an accounting standpoint the net amount will appear on their end but hard to do in Raisers Edge when the expenses are just being reflected on the accounting side and when i am pulling a fundraising report the expenses would not be a part of this report anyways. Any insight would be helpful or if any other organizations are in the same point I could talk with would be great. Thanks, Anna Simons Saint Xavier University