If you have a good library system, you may be able to get free access to a
paid service.
My library network gives me free access to Newsbank's America's Obituaries
& Death Notices. It scans every obituary publication in the USA dating back
to 1890 and continues to keep up to date. You can do keyword searches on
people, dates, and obituary texts, as well as hone in on specific
locations. I have it set up to alert me via email when something hits a
keyword, then I email the obituaries to those in my department who are in
charge of marking those profiles as deceased.
I also have an employee going through and verifying obituaries are attached
to deceased profiles in our system, and that they are actually deceased. I
set up a simple Google Form that she can fill out which links to a Google
Sheet, so that way we can track where we are if her or I were to ever cease
on the project, and someone else can pick it up.
* Corey Haverda*, Gifts and Data Specialist IV
office: (503) 554-2111 | *
chaverda@georgefox.edu <
chaverda@georgefox.edu>*
414 N. Meridian St. #6256, Newberg, OR 97132
*Be Known* for the Difference You Make | *Give to George Fox
<https://www.georgefox.edu/dev/index.html>*
On Tue, Feb 19, 2019 at 10:49 AM Firican, George <
george.firican@ubc.ca>
wrote:
> Hi,
>
>
>
> You can create a free account for
https://www.legacy.com and set it to
> scan key words through their daily obituaries. So if one of your donors has
> an obituary which specifies s/he was a supporter of your organization, you
> would get an automatic notification. Not perfect, but it might catch a few.
>
> It definitely catches a lot more records if you are a higher education
> institution.
>
>
>
> I hope this helps.
>
> Best,
>
> George
>
>
>
> *George Firican*
>
> Director, Data Governance & Business Intelligence | Development and Alumni
> Engagement
>
> The University of British Columbia | David Strangway Building
>
> 500-5950 University Boulevard | Vancouver, BC V6T 1Z3
>
> Office: 604 822 6595 |
george.firican@ubc.ca
>
> Facebook <https://www.facebook.com/ubcalumni>| Twitter
> <https://twitter.com/alumniubc>| YouTube
> <https://www.youtube.com/user/supportubc>| LinkedIn
> <https://www.linkedin.com/edu/the-university-of-british-columbia-10802>
>
>
>
> [image: cid:
image001.png@01D470F7.9562CC20] <https://support.ubc.ca/>
>
> --
>
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>
>
> *From:* Advancement Services Discussion List <
>
FUNDSVCS@LISTSERV.FUNDSVCS.ORG> *On Behalf Of *Medha Nanal
> *Sent:* Monday, February 11, 2019 10:32 AM
> *To:*
FUNDSVCS@LISTSERV.FUNDSVCS.ORG
> *Subject:* Re: [FUNDSVCS] sources for finding and updating deceased
> records
>
>
>
> Hi Kelly,
>
>
>
> It really depends on what your usage requires. For example, in some cases,
> a deceased is not afforded a separate entry in the contact database, and in
> some others, the deceased is the prominent record in the database and other
> records are centered around that (I suspect your scenario is closer to the
> latter).
>
>
>
> I've worked in a similar set up (though it was not a hospice set up) --
> essentially, the main contact had persons affiliated such as caregivers,
> and family members who were related. If the contact was deceased, then
> he/she was marked as such, all the communication preferences were reflected
> so as to not send any letters or emails to this individual. In addition,
> the status was clearly marked "deceased". Depending on reporting
> requirements, the reports were modified to exclude deceased contacts.
>
>
>
> In this case, for each other individual involved, we created a contact
> record with communication preferences being set to "active". They all were
> a part of "household" with relationships between them reflecting their
> role, such as caregivers, other family members. There can be multiple
> relationships between the deceased and the contact within the family. For
> example, son and caregiver. This allows communication with each individual
> separately, be it thank you note for caregiving, or linking donations made
> by family members in memory of the deceased, and thank you letters to them.
> At the same time, it is easy to report all the activity related to the
> deceased person.
>
>
>
> Note that depending on which database system you use, this exact
> implementation would differ. In this case, we used Salesforce CRM. Your
> mileage will vary, however, many systems allow creation of custom fields to
> include contact status such as deceased, etc. , and have some way to
> represent contact's family members and their relationships.
>
>
>
> Also, depending on your exact needs, this model can be fine tuned. For
> example, sometimes caregivers cannot be a part of a deceased account
> record. In this case, they still need to be linked, via an affiliation.
>
>
>
> Hope this helps.
>
>
>
> *Medha Nanal*
>
>
>
> *Strategic Data & CRM Consulting for Nonprofit Organizations*
>
> (Fundraising, Programs, Operations, Communications)
>
>
>
> 650-600-9374
>
>
www.topcloudconsult.com
>
>
> ----------------------------------------------------------------------------------------
>
>
>
>
>
> On Mon, Feb 11, 2019 at 9:59 AM Kelly Rosky <
krosky@fourseasonscfl.org>
> wrote:
>
> Hi all,
>
>
>
> We are a Hospice organization and I am looking for best practices for
> managing deceased records.
>
>
>
> I am looking for others experience in the best way to find and track this
> information, especially details like obituary text and caregiver names and
> addresses for thank you notes and notifications of memorial gifts.
>
>
>
> Thanks in advance for your advice.
>
>
>
>
>
> Kelly Rosky
> Donor Services Manager
> 221 N. Main Street
> Hendersonville, NC 28792
> 828-513-2440 Main
> 828-513-2440 x883 Direct
> 828-233-0350 Fax
>
>
www.FourSeasonsFdn.org <http://www.fourseasonsfdn.org>
>
> Confidentiality Requirement: This email message, including any
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>
>
>
>