FundSvcs Community

Why are you doing this? It does not seem necessary especially if you sent out a receipt when you processed the gift originally (as you should have if the check came from the company and not a foundation). I have always issues receipts to MG companies “on the spot” as they need the receipt for tax purposes like any other company gift. If they paid through a foundation or DAF then they don’t need a receipt at all. I do suggest periodic stewardship letters especially to local businesses and those who have a large employee base amongst your ranks. But that is a different matter. John John Taylor 919.816.5903 johntaylorconsulting@gmail.com Big ideas; small keyboard > On Jan 26, 2019, at 4:35 PM, Tracey Mullane <tmullane@pih.org> wrote: > > We are going to send 2018 tax receipts for the first time to matching gift companies. We have not been in the practice of sending out receipts to MG companies in general, and have decided to simply do one cumulative receipt annually. > > For those companies using Benevity to manage their MG programs, should we still send the company a letter referencing what they gave via Benevity? Or just send a general thank you letter to them that does not reference amounts, just thanking them for their support via Benevity? > > And finally, do people send any kind of receipts/thank you letters to Benevity for their support? > > Thanks, > Tracey > > > Tracey Mullane > Director, Development Operations | Partners in Health > 800 Boylston St. Suite 300 | Boston, MA 02199-8190 > (857) 880-5729 | tmullane@pih.org > > <image001.jpg> > > >

Hi John - The issue is that we haven't been sending out receipts at all to MG companies, and now that our Development team is maturing we're adding that to our processes. We're starting with an annual EOY cumulative acknowledgment/receipt. And as it is, so many of our MGs come through Benevity and YourCause, and in reviewing their online guidelines, they say no receipts are necessary to their donors (which would include the companies paying their matches through these vehicles I assume). Of course, I know a receipt isn't the same as an acknowledgment/thank you letter, but we're taking things one step at a time giving our capacity and volume. So given that, is it practice for other orgs to send thank you letters (not receipts) to the companies who use 3rd party processors like Benevity or YourCause? -t

As I mentioned, a stewardship program to many programs - including those who pay through third parties - can be quite beneficial. But just as with annual stewardship letters to endowment donors, these letters should be thoughtful and indicate how their contributions specifically benefited your organization. If you are thinking of sending a form letter, I wouldn't bother. I've spoken to vast numbers of matching gift program administrators who would agree. And that's the same as with your endowment donors. The stewardship effort must be genuine. I'd get a receipt out the door immediately to those companies that paid you directly. And then I would take the time to develop a proper stewardship strategy for all of your corporate donors regardless of how they pay. John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Sat, Jan 26, 2019 at 5:22 PM Tracey Mullane <tmullane@pih.org> wrote: > Hi John - > > The issue is that we haven't been sending out receipts at all to MG > companies, and now that our Development team is maturing we're adding that > to our processes. We're starting with an annual EOY cumulative > acknowledgment/receipt. > > And as it is, so many of our MGs come through Benevity and YourCause, and > in reviewing their online guidelines, they say no receipts are necessary to > their donors (which would include the companies paying their matches > through these vehicles I assume). Of course, I know a receipt isn't the > same as an acknowledgment/thank you letter, but we're taking things one > step at a time giving our capacity and volume. > > So given that, is it practice for other orgs to send thank you letters > (not receipts) to the companies who use 3rd party processors like Benevity > or YourCause? > > -t >

We are going to send 2018 tax receipts for the first time to matching gift companies. We have not been in the practice of sending out receipts to MG companies in general, and have decided to simply do one cumulative receipt annually. For those companies using Benevity to manage their MG programs, should we still send the company a letter referencing what they gave via Benevity? Or just send a general thank you letter to them that does not reference amounts, just thanking them for their support via Benevity? And finally, do people send any kind of receipts/thank you letters to Benevity for their support? Thanks, Tracey Tracey Mullane Director, Development Operations | Partners in Health 800 Boylston St. Suite 300 | Boston, MA 02199-8190 (857) 880-5729 | tmullane@pih.org<mailto:tmullane@pih.org> [cid:image001.jpg@01D33132.DEED3610]<http://www.pih.org/>