Same. Our error tolerance is zero. :) We have something between 40-50 (who can keep track?) logic sweeps that kick a gift out of automation for review by processor if triggered. You would be surprised by how many people spell their own name wrong! These then go into a queue for processing. Again, only about 28% trigger no logic issues and flow immediately into system un-reviewed. A 28% reduction in manual processing is a big deal at our volumes, don't get me wrong! But automation is not "set it and forget it!"
Aaron
Aaron Forrest CPA
Senior Director Gift and Donor Services
University of Rochester Office of Advancement
Larry and Cindy Bloch Alumni and Advancement Center
300 East River Road
Rochester NY 14627
Office 585.275.2799 / Fax 585-273-4558
Email
aaron.forrest@rochester.edu
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From: Advancement Services Discussion List <
FUNDSVCS@LISTSERV.FUNDSVCS.ORG> On Behalf Of Greenbaum, Josh S
Sent: Thursday, January 24, 2019 9:20 AM
To:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG
Subject: Re: [FUNDSVCS] Odd Volume Activity
The more I do this job, the more convinced I am that there is no such thing as true automation. To Aaron's point, there are always exceptions and mistakes. So the first decision to be made is what is your error tolerance? If it is low, then you have to have more active controls in place. That's our decision, so that means that we have to invest in a strong deduping process and catch exceptions as best as we can. In our shop that means moving the bottleneck from gift processing upstream to data management, where the DQ activities take place. Even outsourcing a daily match/dedupe process doesn't make exceptions go away at the volume we process.
-jsg (I need coffee)
_____________________
Joshua S. Greenbaum 09B, Executive Director
Advancement Information Services
Emory University, Advancement & Alumni Engagement
1762 Clifton Road, Office 1456, Atlanta, GA 30322
Office: (404) 712-2020, Fax: (404) 727-4876
josh.greenbaum@emory.edu<mailto:
josh.greenbaum@emory.edu>
From: Advancement Services Discussion List <
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>> On Behalf Of Forrest, Aaron
Sent: Wednesday, January 23, 2019 7:16 PM
To:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>
Subject: Re: [FUNDSVCS] Odd Volume Activity
Ha! Yeah, you can automate all day long but donors are still going to add instructions in the comment box, type two names into the first name field, and make a gift on a form tied to a different designation than their pledge. We have fully "automated" our online giving now, but only about 28% require no review or editing by a human processor. Processing a gift is complicated!
A
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From: Advancement Services Discussion List <
fundsvcs@listserv.fundsvcs.org<mailto:
fundsvcs@listserv.fundsvcs.org>> on behalf of John Taylor <
johntaylorconsulting@gmail.com<mailto:
johntaylorconsulting@gmail.com>>
Sent: Wednesday, January 23, 2019 5:50 PM
To:
fundsvcs@listserv.fundsvcs.org<mailto:
fundsvcs@listserv.fundsvcs.org>
Subject: Re: [FUNDSVCS] Odd Volume Activity
I am enjoying this discussion and have nothing earth-shattering to share. However, this seems to be in-line with two national transaction volume studies I reviewed earlier in 2018 and another from 2017. I conducted the research simply to assuage the proposal made by a VP at an institution suggesting that they did not need as many gift processors going forward because people were moving away from checks and moving to online and that was going to mean less data entry. Okay - that's so wrong on so many levels. But I digress.
The studies (one I believe was published by Experian - I cannot recall the earlier one) simply confirmed what you are seeing. Cash may not be king - but it still remains a very strong force.
What I distinctly remember was the suggestion (statistically) that cash/check transactions are routinely one quarter the dollar size of credit card (or noncash) payments. That would make sense to your payment analysis - perhaps more people are paying by installment with checks/drafts than single annual payments by credit cards.
The other interesting, and a bit unexpected, tidbit I learned from my research was that cash overall is used more than cards in the US.
John
John H. Taylor
Principal, John H. Taylor Consulting
2604 Sevier St.
Durham, NC 27705
johntaylorconsulting@gmail.com<mailto:
johntaylorconsulting@gmail.com>
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
On Wed, Jan 23, 2019 at 5:11 PM Greenbaum, Josh S <
JGREE2@emory.edu<mailto:
JGREE2@emory.edu>> wrote:
We just finished posting everything from December, so I'm starting to dig into volume analysis. I can say that overall we're down a bit (~5% outside of a large event) YOY in total. Waiting on data for tender type. I'll share when I have it.
-jsg
_____________________
Joshua S. Greenbaum 09B, Executive Director
Advancement Information Services
Emory University, Advancement & Alumni Engagement
1762 Clifton Road, Office 1456, Atlanta, GA 30322
Office: (404) 712-2020, Fax: (404) 727-4876
josh.greenbaum@emory.edu<mailto:
josh.greenbaum@emory.edu>
From: Advancement Services Discussion List <
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>> On Behalf Of Forrest, Aaron
Sent: Wednesday, January 23, 2019 4:38 PM
To:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>
Subject: [FUNDSVCS] Odd Volume Activity
Is anyone else seeing a reversal of long historical trends (a decade!) whereby credit card volumes are declining and cash/checks are rising after a former long slow decline? I thought it was a blip last year. But December end volumes are confirming a distinct shift. Very odd! I'd be curious to know what my peers are seeing. Not dollars but receipt volumes. I let other people in the building worry about the dollars. Let me know what you see at your shop.
Aaron
Aaron Forrest CPA
Senior Director Gift and Donor Services
University of Rochester Office of Advancement
Larry and Cindy Bloch Alumni and Advancement Center
300 East River Road
Rochester NY 14627
Office 585.275.2799 / Fax 585-273-4558
Email
aaron.forrest@rochester.edu<mailto:
aaron.forrest@rochester.edu>
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