FundSvcs Community

Our policy at NC State was that there were no exceptions to the fee unless the funder (a corporation or foundation) had a documented policy prohibiting paying for overhead expenses. However, if a donor insisted, the receiving department could make a compelling argument - and then come up with the assessment out of their general fund. In other words, we did not play games when it came to the fee. The Vice Chancellor did have authority to waive the fee on a case-by-case basis. John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Tue, Jan 22, 2019 at 6:09 PM Peggy A Daly <pdaly@whoi.edu> wrote: > I’m wondering how other organizations might avoid paying > overhead/administrative costs on a designated gift. For example, we have a > donor who wants to pay $50K for a video project. Of course, they want the > entire $50K to go towards that video. One way might be to have the donor > pay the video vendor directly and then give them a gift-in-kind tax > receipt. Are there other creative ways that you might handle this? > > Thank you, > > Peggy Daly > > Director of Advancement Services > > WHOI > > pdaly@whoi.edu > > 508.289.2621 > >

I'm wondering how other organizations might avoid paying overhead/administrative costs on a designated gift. For example, we have a donor who wants to pay $50K for a video project. Of course, they want the entire $50K to go towards that video. One way might be to have the donor pay the video vendor directly and then give them a gift-in-kind tax receipt. Are there other creative ways that you might handle this? Thank you, Peggy Daly Director of Advancement Services WHOI pdaly@whoi.edu<mailto:pdaly@whoi.edu> 508.289.2621

Peggy, We have a policy identical to the one John described, and, in general, we don’t waive fees. In some circumstances the donor has “grossed up” the gift so that the remainder after the fee would cover the entire cost. Of course, you have to judge bringing that up with the donor based on your relationship with them, but it has proved a win-win for us from time to time. - Sean Sean Shappell Sr. Director, Information Services Lehigh University Development & Alumni Relations 306 S. New St., Suite 500 Bethlehem, PA 18015 (610) 758-5814 (office) (570) 594-6397 (mobile) ses211@lehigh.edu GOcampaign.lehigh.edu #LehighGoCampaign On Jan 22, 2019, 6:10 PM -0500, Peggy A Daly <pdaly@whoi.edu>, wrote: > I’m wondering how other organizations might avoid paying overhead/administrative costs on a designated gift.  For example, we have a donor who wants to pay $50K for a video project.  Of course, they want the entire $50K to go towards that video.  One way might be to have the donor pay the video vendor directly and then give them a gift-in-kind tax receipt.  Are there other creative ways that you might handle this? > Thank you, > Peggy Daly > Director of Advancement Services > WHOI > pdaly@whoi.edu > 508.289.2621

Similar to John’s answer. We have one unit that takes a fixed rate administrative burden on expendable funds as they are spent. It is possible for the dean or CFO to make exceptions, but it is up to the unit to request that internally. I encourage the fundraisers to educate their donors that there is a cost to our doing business and perhaps they can convince them to bump up the gift by that fixed rate. -jsg _____________________ Joshua S. Greenbaum 09B, Executive Director Advancement Information Services Emory University, Advancement & Alumni Engagement 1762 Clifton Road, Office 1456, Atlanta, GA 30322 Office: (404) 712-2020, Fax: (404) 727-4876 josh.greenbaum@emory.edu<mailto:josh.greenbaum@emory.edu> From: Advancement Services Discussion List <FUNDSVCS@LISTSERV.FUNDSVCS.ORG> On Behalf Of John Taylor Sent: Tuesday, January 22, 2019 7:22 PM To: FUNDSVCS@LISTSERV.FUNDSVCS.ORG Subject: Re: [FUNDSVCS] paying overhead/indirect on gifts Our policy at NC State was that there were no exceptions to the fee unless the funder (a corporation or foundation) had a documented policy prohibiting paying for overhead expenses. However, if a donor insisted, the receiving department could make a compelling argument - and then come up with the assessment out of their general fund. In other words, we did not play games when it came to the fee. The Vice Chancellor did have authority to waive the fee on a case-by-case basis. John John H. Taylor Principal, John H. Taylor Consulting 2604 Sevier St. Durham, NC 27705 johntaylorconsulting@gmail.com<mailto:johntaylorconsulting@gmail.com> 919.816.5903 (cell/text) Serving the Advancement Community Since 1987 On Tue, Jan 22, 2019 at 6:09 PM Peggy A Daly <pdaly@whoi.edu<mailto:pdaly@whoi.edu>> wrote: I’m wondering how other organizations might avoid paying overhead/administrative costs on a designated gift. For example, we have a donor who wants to pay $50K for a video project. Of course, they want the entire $50K to go towards that video. One way might be to have the donor pay the video vendor directly and then give them a gift-in-kind tax receipt. Are there other creative ways that you might handle this? Thank you, Peggy Daly Director of Advancement Services WHOI pdaly@whoi.edu<mailto:pdaly@whoi.edu> 508.289.2621 ________________________________ This e-mail message (including any attachments) is for the sole use of the intended recipient(s) and may contain confidential and privileged information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this message (including any attachments) is strictly prohibited. If you have received this message in error, please contact the sender by reply e-mail message and destroy all copies of the original message (including attachments).