I think the original pledge agreement is the key here. I also think someone needs to get in contact with the original donor to determine what her true intent was. I'm sure there is a minimum value that your institution has to start a scholarship. The pledge agreement or MOU should spell out how much she was willing to contribute personally, or if she was expecting others to contribute.
My question is does she still plan on meeting her original pledge amount? She can't control the amount that is given by other individuals. What if the amount she expected from other donors is significantly short of her expectations? Is she prepared to fulfill the original agreement, or will it have to be amended.
Either way, a phone call or visit is probably in order.
Dariel Dixon | Business Analyst
Rex Healthcare Foundation
2500 Blue Ridge Road, Suite 325
Dariel.Dixon@unchealth.unc.edu<mailto:
Dariel.Dixon@unchealth.unc.edu> | (919) 784-7689
From: Hejnal, Alan <
HejnalA@SI.EDU>
Sent: Wednesday, January 16, 2019 12:21 PM
Subject: Re: Applying Third-Party Gifts to a Pledge
Ideally, this would all have been addressed in the pledge agreement. What, exactly, did the donor who made the pledge agree to do?
In my experience in gift processing, we would generally only record payments by the donor who made the pledge and by other closely-related entities (the donor's spouse or partner, the donor's personal business, etc.).
I have seen a few cases where the donor who made the pledge was part of an extended family or similar group who were all part of the effort, and the pledge agreement spelled out the range of entities whose payments might be credited against the pledge, with the donor who signed the agreement agreeing to be responsible for any balance.
I haven't personally seen an agreement structured so that any gift for the intended by purpose, by anyone, would be credited toward a pledge made by one donor. I'd think that would be hard without knowing the intent of each of the donors. But it seems to me that one might structure a pledge agreement where there, is, say, a minimum level required to endow a scholarship, and the donor signing the pledge agrees to make up any shortfall after all gifts during a certain period have been credited. In that case, it would make sense to do what Amy advises and write down the pledge as other gifts are made, rather than crediting those gifts toward the pledge.
My US$0.02 worth; the usual disclaimers apply.
Good luck!
Alan
Alan S. Hejnal
Data Quality Manager
Smithsonian Institution - Office of Advancement
600 Maryland Avenue SW, Suite 600E
P.O. Box 37012, MRC 527
Washington, DC 20013-7012
*: 202-633-8754 | *:
HejnalA@si.edu<mailto:
HejnalA@si.edu>
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From: Advancement Services Discussion List <
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>> On Behalf Of Roberts, Amy
Sent: Wednesday, January 16, 2019 11:54 AM
To:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>
Subject: Re: [FUNDSVCS] Applying Third-Party Gifts to a Pledge
Rather than "applying" the gifts to her pledge, we would simply write-down her pledge by the equivalent amount that was given by third-parties.
Amy L. Roberts
Director, Advancement Services
New York Medical College
(914)594-2729
________________________________
From: Advancement Services Discussion List <
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>> On Behalf Of Becca Paylor
Sent: Wednesday, January 16, 2019 11:53 AM
To:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG<mailto:
FUNDSVCS@LISTSERV.FUNDSVCS.ORG>
Subject: [FUNDSVCS] Applying Third-Party Gifts to a Pledge
Hello everyone! We have a donor who believes other gifts that have been made to her scholarship (it is a memorial scholarship for her son so several gifts came in) should be applied to her pledge designated for the scholarship. What is the standard for this? Do I need to have confirmation from each donor to apply these gifts towards the pledge? No one has specified any of the gifts as pledge payments until she brought it up. Depending on the standard, do you have any recommendations for how I respond to her?
Thank you!
--
Becca Jones Paylor '10
Director of Donor Relations and Advancement Services
Executive Advisor to the Board of Visitors
Office of Advancement
Wingate University
PO Box 159
Wingate, NC 28174
(704) 233-8828 office
r.paylor@wingate.edu<mailto:
r.paylor@wingate.edu> | wingate.edu<http://wingate.edu/>
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