One word of caution/advice. If you send both the 1099 and the stewardship
letter/report in one envelope, do make sure the envelope is stamped: 2018
TAX DOCUMENT ENCLOSED. You do not want the donor inadvertently tossing the
envelope thinking its a solicitation!
John H. Taylor
Principal, John H. Taylor Consulting
2604 Sevier St.
Durham, NC 27705
johntaylorconsulting@gmail.com
919.816.5903 (cell/text)
Serving the Advancement Community Since 1987
On Wed, Jan 9, 2019 at 2:30 PM Rush, Tracy <
trush@otterbein.edu> wrote:
> Thanks, John—great suggestion as always.
>
>
>
> *From:* Advancement Services Discussion List <
>
FUNDSVCS@LISTSERV.FUNDSVCS.ORG> *On Behalf Of *John Taylor
> *Sent:* Wednesday, January 9, 2019 2:16 PM
> *To:*
FUNDSVCS@LISTSERV.FUNDSVCS.ORG
> *Subject:* Re: [FUNDSVCS] [External Email] Re: [FUNDSVCS] Stewardship of
> Annuitants
>
>
>
> Okay - we are talking about the same thing! Good!
>
>
>
> Yes, I agree that an opportunity is being missed! And my earlier note
> suggested how to take advantage of that opportunity.
>
>
>
> Your endowment donors receive an annual report on the performance of their
> endowment at the end of the fiscal year, right? Well, these good folk
> deserve a similar report. The only difference is timing. While it is true
> that finance normally handles the 1099, that does not mean that they must
> mail it! I would work with finance on issuing both the 1099 and an annual
> stewardship letter of sorts. It does not need to be as fancy as your
> endowment reports, but you can use the excuse of the 1099 to steward these
> donors as well.
>
>
>
> John
>
>
>
>
>
> John H. Taylor
>
> Principal, John H. Taylor Consulting
>
> 2604 Sevier St.
>
> Durham, NC 27705
>
>
johntaylorconsulting@gmail.com
>
> 919.816.5903 (cell/text)
>
>
>
> Serving the Advancement Community Since 1987
>
>
>
>
>
> On Wed, Jan 9, 2019 at 2:11 PM Rush, Tracy <
trush@otterbein.edu> wrote:
>
> Hi John! Happy New Year!
>
>
>
> We are talking about the same type of accounts—at least, I believe we
> are. What I am learning is that several years back, the University asked
> the annuitants if they were comfortable with direct deposit. With the
> exception of one individual, all said they preferred it. Thus, we do not
> mail live checks. Instead the payment is deposited directly into their
> bank account. Finance also issues the 1099. But, so far as I can
> determine, Advancement has not been doing any type of a stewardship
> letter—which seems a mis-step to me. Wouldn’t we want to use this as an
> opportunity to thank them annually?
>
>
>
> But I would deeply value your opinion—or the opinion of others on this.
>
>
>
> Many thanks.
>
>
>
>
>
> *From:* Advancement Services Discussion List <
>
FUNDSVCS@LISTSERV.FUNDSVCS.ORG> *On Behalf Of *John Taylor
> *Sent:* Wednesday, January 9, 2019 12:54 PM
> *To:*
FUNDSVCS@LISTSERV.FUNDSVCS.ORG
> *Subject:* [External Email] Re: [FUNDSVCS] Stewardship of Annuitants
>
>
>
> I want to make sure I am clear as to what you are describing. You mention
> depositing money into an annuitants' account. That does ring familiar to
> me. The CGA programs I am familiar with pay the donors who establish the
> CGA an amount - usually quarterly - by issuing them a check. They are then
> sent a 1099 at the end of the year reflecting the income they have
> received. It is typically with that 1099 that a stewardship letter is
> issued often discussing what has been going on in the department their CGA
> will benefit.
>
>
>
> But I digress. What money are you depositing into what accounts? Are you
> talking about some other sort of program?
>
>
>
> John
>
>
>
> John H. Taylor
>
> Principal, John H. Taylor Consulting
>
> 2604 Sevier St.
>
> Durham, NC 27705
>
>
johntaylorconsulting@gmail.com
>
> 919.816.5903 (cell/text)
>
>
>
> Serving the Advancement Community Since 1987
>
>
>
>
>
> On Wed, Jan 9, 2019 at 12:33 PM Rush, Tracy <
trush@otterbein.edu> wrote:
>
> Hello listers! Happy New Year!
>
> I am wondering if you might offer some advice/best practices regarding
> stewardship of annuitants. This was previously handled outside our
> department but is now being moved to our area. It does not seem like much
> has occurred with this group—other than deposit of the annuity payment into
> their accounts.
>
>
>
> I did try to check the archives (perhaps I am not using the correct
> phraseology) but tit not find anything. I apologize if I am bringing up an
> oft discussed topic. Many thanks in advance--
>
>
>
> Tracy Rush
>
> Executive Director Annual Giving and Advancement Services
>
> Otterbein University
>
> 1 South Grove Street
>
> Westerville, OH 43081
>
> (614) 823-1290
>
>
>
> To make a gift, please visit:
www.otterbein.edu/makeagift
>
>
>
> [image: STAND-eSignature-Success (2)]
>
>
>
>