Hi Melissa, we share Anthology with Admissions to process application fees and enrollment deposits, processed through different merchants. We also allow other departments to register events through Anthology. We haven't encountered any issues. They all have their own pages and accounts for processing as well as separate fund GL codes on the Business Office side.
Michael
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Michael Manning
University of New England
Mmanning6@une.edu------------------------------
Original Message:
Sent: 04-03-2024 03:41 PM
From: Melissa Rufener
Subject: Dual use of Advancement Merchant Services by Admissions
Hi all,
Leadership at my org is inquiring what systems we use in Advancement because the institution 'needs a solution to process automatic monthly payments of student tuition.' Besides a plain and simple "no" in response to another department using our merchant accounts or donation management systems for processing payments, can someone direct me to documentation or precedents for why this isn't a good idea? I know the answer needs to be a no, but I don't exactly have the language or statutory reference to back up my answer if leadership inquires further after my simple explanation sent today of "tax purposes and auditing"?
Thanks for the help here.
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Melissa Rufener
Life Pacific University
mrufener@lifepacific.edu
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